Roofing Proposal Template for a Roof Replacement

A roof replacement proposal should identify the roof areas being replaced, the specified system, preparation and disposal work, exclusions, price, schedule, and acceptance terms. The outline below helps you turn those decisions into a readable customer document.

For a blank version you can copy or download, use the free roofing estimate template. For a localized leak, use the separate roof repair outline.

Proposal heading

Record your company and contact details, customer name, property address, proposal number, issue date, and validity date. Reference the inspection and measurement documents used for this version. If the proposal replaces an earlier version, identify it clearly.

Roof replacement scope example

The following is an illustrative structure. Replace the brackets with details you have verified for the property.

Replace the roofing on [identified slopes or roof areas]. Protect [specified access routes and adjacent areas]. Remove [identified existing layers or components] and take away the resulting debris. Inspect the exposed substrate and document any condition requiring additional work. Install [specified roofing system and components] within the agreed boundary. Complete the listed finishing details and remove project debris.

This wording does not determine a suitable roof assembly. Specify the actual products, installation requirements, and work method for the job.

Materials and details to name

• Roofing product, profile or model, and selected color.
• Underlayment and any specified protective membrane.
• Flashing, edges, valleys, penetrations, and roof-to-wall details included in the price.
• Ventilation components included, with any existing components retained clearly identified.
• Items reused, removed, or replaced.

An upgrade should explain the change in product or work, then show its additional price. Avoid an option label that leaves the customer guessing what they receive.

Pricing fields

Line	Quantity or basis	Amount
Removal and disposal	[confirmed scope]	[your amount]
Roofing materials	[products and quantities]	[your amount]
Installation and access	[included work]	[your amount]
Optional work	[separate selection]	[your amount]
Applicable tax	[verified treatment]	[your amount]
Agreed total	[selected scope only]	[your total]

Use your supplier and labor inputs. This example deliberately leaves prices open because roof condition, access, materials, and location change the job.

Exclusions and concealed conditions

List work outside the agreed price. Examples may include structural alterations, interior finishes, and unrelated gutter work. Say how damaged decking or other concealed conditions will be documented, priced, and approved. Distinguish a priced allowance from work with no agreed price yet.

Timing, warranty, and approval

State the start window and expected duration, including relevant weather and material availability assumptions. Separate workmanship terms from manufacturer coverage. Check eligibility, exclusions, and any registration requirements before promising a warranty.

Add the payment schedule you actually offer. Identify how the customer approves the proposal and any selected options. A template organizes this information; it does not establish legal compliance for a particular jurisdiction.

Prepare your own draft

Follow the roofing proposal writing guide to organize your inspection notes. Propovio can help turn those notes into a proposal draft that you review before sending. For occupied business premises, use the commercial roofing checklist.